How to visualize API data in a data model?

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The assignment: Data model: a visualization of the data flows in function of the processing and if relevant, the reference to the. This diagram shows which (categories) of personal data in which phase of the processing process are processed.

I have to make a data model and I use API data from office 365. Does anyone know which notation is best and does anyone have examples with a similar project? And how can I define in which phase the personal data is processed?

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